South Church Rental Agreement 2007

Contact Name:________________________________ Group Representing:______________________________

Address:__________________________________________ City/State:_________________________________

Day Phone:________________________________________ Eve Phone:________________________________

Email _______________________________________________________________________________________

Description of Event: ___________________________________________________________________________

Date of Event:_______________________________ Actual Event Time: from____________until____________

Time span of rental (set-up, event and clean-up) : from______________________until______________________

Number of People Attending ________________________Age Group ____________________________________

Where will the event be advertised? _________________________________________________________________

Cost of Tickets _______________________________Contact for ticket Sales_______________________________

Rental Fees *For every half hour (30 minutes) of use after 11:30PM , a $25.00 surcharged will be added.

$100 Security Deposit (separate check to be returned upon post-event review) Rec’d ______________

IMPORTANT: All events are expected to be kept to a reasonable length of time, i.e., two hours performance time and one hour for breaking down equipment. South Church provides an attendant who closes and secures the church. No one must be remaining on the premises after this three-hour period.

The piano can not be lifted onto the stage without authorization from the church office. A professional mover of our choice, at your expense, will be used to lift the piano to the stage. The organ is not to be used or moved without permission of Director of Music.

Ø South Church reserves the right to refuse rental of buildings to organizations and persons who are not in sympathy with Unitarian Universalist principles and values.

Ø All decorations, staging and equipment must be broken down and removed immediately following event.

Ø South Church reserves the right to modify the space in accordance with the needs and programs of the church, especially during holidays. At times, this might create line-of-sight obstructions to the area where the stage is placed or to the view of the chancel.

Ø A non-refundable deposit of 50% is required to reserve all building space. This fee includes the services of an attendant and cleaner for your event. Please note: If a sanctuary rental is scheduled less than one month in advance, rental will only be confirmed once an attendant has been secured.

Ø The remainder of the rental fee is due two weeks prior to the event. Any per head fees (ticket sales) are due within seven days following the event.

Ø Renters who are charging an entrance fee for their event must obtain General Liability Insurance of at least $1,000,000 in which the Unitarian Universalist Church is listed as “additional insured” party. You must provide the church office with a Certificate of Insurance prior to the event. Doors will not be opened if the office does not receive the certification.

Ø NO FOOD OR BEVERAGES in the sanctuary. no food or drink on any church property without permission of the church office. Any damage, cleaning or replacement costs due to food or beverage will be the responsibility of the renter. Renters: Please be mindful of food in the sanctuary… let those attending your event know that there is NO food or drink allowed!!!

Ø The kitchen is to be left clean, all garbage and recyclables are to be removed from the building immediately after any function. Failure to do so will result in the renters paying for garbage removal.

Ø The Renter is responsible for set up and break down of all tables and chairs used at functions. All furniture shall be placed back in its original position unless prior arrangements have been made.

Ø Any personal or group property left on church premises shall be at your own risk and only with prior permission.

Ø Services of Police or Firemen to satisfy the requirements of State or Local Statute, or for any other reason, shall be the responsibility of the individual or group renting the building.

Ø Damage to church property caused by the renter, any contractor or employee of the renter, or any person attending the event for which the church was rented, will be charged to the renter.

We agree to abide by the terms and conditions of this agreement including any supplementary agreement [s] attached hereto; to keep and maintain the church property and good name in the condition as found, to maintain the security of the premises and all equipment, furniture, fixtures and valuables, allowing no unauthorized persons [s] to enter or use church property and to remove any property brought into the church when rental period is over.

Any infraction of this agreement may result in loss of security deposit, denial of further use of the church premises and/or cancellation of this contract.

Applicant_____________________________________________________Date_________________________

For South Church_______________________________________________Date_________________________

Please make Rental fees payable to “ South Church ". A 50% non-refundable deposit is due at the time of your reservation. The balance of all fees is due no later than two weeks after your event.

South Church Rental Agreement

292 State Street , Portsmouth , New Hampshire 03801